BROOMFIELD BOWLS CLUB

Portland Road, Birmingham, B17 8LS

www.broomfieldbc.com

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CONSTITUTION

1. NAME OF CLUB

The club will be called Broomfield Bowling Club (Hereinafter will be referred to as The Club), and may also be known as Broomfield Bowls Club.

Broomfield Bowling Club will be affiliated to the Warwickshire & Worcestershire Counties Bowling Association or another County Bowling Association approved by the British Crown Green Bowling Association.

2. AIMS & OBJECTIVES

The aims and objectives of the club will be:

  • To promote crown green bowling according to the wishes of its members
  • To encourage new membership
  • To maintain the upkeep of the green and surrounds to the limitations available
  • To encourage its members into participation of such social and financial activities within the club
  • To ensure a duty of care to all members
  • To provide all its services in a way that is fair to everyone

3. MEMBERSHIP

(a) Membership of the club is open to anyone interested in promoting, coaching, volunteering or participating in crown green bowls, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or beliefs.

(b) The membership shall consist of the following catergories:

  • Full member
  • Associate member
  • Junior member

(c) All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

(d) Members in each catergory will pay membership fees, as determined at the Annual General Meeting by 31st March.

(e) Individuals shall be eligible to take part in the business of the Club, vote at general meetings or be eligible for selection of any Club team unless the applicable subscription has been paid by the due date and / or membership has been agreed by the Committee.

(f) Members may only hold one team captaincy during the season.

4. HONORARY PRESIDENT & HONORARY LIFE MEMBERS

(a) An Honorary President, titular in character, shall be elected at the Annual General Meeting for an unlimited period.

(b) The Honorary President may resign at any time by giving written notice to the Club.

(c) Following the death or resignation of the Honorary President refer to point 4(a) of the constitution.

(d) On the recommendation of the Committee a member who has given distinguished service to the Club over a period of at least 20 years may be elected an Honorary Life Member of the Club.

(e) An Honorary Life Member shall not be registered as a player, shall not have voting rights and may not hold office unless they have paid the necessary dues to become a Full or Associate Member of the club.

5. SPORTS EQUITY

(a) This Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:

  • Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally acessible to everyone in society.

(b) The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social / economic status.

(c) The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

(d) All Club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

(e) The Club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.

6. COMMITTEE

(a) The affairs of the Club shall be conducted by a Committee which shall consist of the Chairman, Secretary, Treasurer, Club Captain and five Committee members, who shall be elected at the Annual General Meeting.

(b) All Committee members must be members of the Club.

(c) If required, the Committee shall elect a Vice Chairman from among its number.

(d) The term of office shall be for one year, and members shall be eligible for re-election.

(e) If the post of any officer or ordinary Committee member should fall vacant after such an election, the Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

(f) The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

(g) The Committee will have powers to appoint advisers to the Committee as necessary to fulfil its business.

(h) The Committee will be responsible for disciplinary hearings of members who infringe the club rules / regulations / constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

(i) Committee meetings will be convened by the Secretary of the Club and be held no less than six times per year. The Committee will endeavour to meet once a month.

(j) Only the posts listed above will have the right to vote at Committee meetings.

(k) The quorum required for business to be agreed at Committee meetings will be five out of nine and must include either the Chairman or Secretary.

(l) Secretary to be ex-officio on all sub-committees.

7. FINANCES

(a) The club treasurer will be responsible for the finances of the club.

(b) The financial year of the club will run from 1st February and end on 31st January.

(c) All club monies will be banked in an account held in the name of the club.

(d) An audited statement of annual accounts will be presented by the treasurer at the Annual General Meeting.

(e) Any cheques drawn against club funds should hold the signature of the treasurer plus one other signature from the bank mandate.

(f) All members of the club shall be jointly and severally responsible for the financial liabilities of the club.

8. ANNUAL GENERAL MEETINGS AND EXTRAORDINARY GENERAL MEETINGS

(a) General meetings are the means whereby the members of the Club exercise their democratic rights in conducting the Club's affairs.

(b) The Club shall hold the Annual General Meeting (AGM) in the month of January to:

  • Approve the minutes of the previous year's AGM
  • Deal with any matters arising from the above
  • Receive reports from the Chairman and Secretary
  • Receive a report from the Treasurer and approve the Annual Accounts
  • Receive reports from team captains
  • Elect officers, captains and committee members
  • Agree the membership fees for the following year
  • Consider any proposed changes to the Constitution
  • Deal with other relevant business

(c) Notice of the AGM will be given by the club secretary with at least 28 days notice to be given to all members.

(d) Nominations for officers of the Committee and team captains will be sent to the secretary prior to the AGM. Nominations will be open four weeks prior to the AGM.

(e) Nominees will not be considered for office if absent from the AGM unless an apology is tendered and accepted by the meeting.

(f) Proposed changes to the constitution shall be sent to the secretary prior to the AGM, who shall circulate at least 7 days before an AGM.

(g) All members have the right to vote at the AGM. No proxy votes will be accepted.

(h) The quorom for AGM's will be 40% of the membership.

(i) The Chairman of the Club shall hold a deliberative as well as a casting vote at general and Committee meetings.

(j) An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary supported by at least 10% of the members of the Club. The Committee shall also have the power to call an EGM by decision of a simple majoruty of the Committee members.

(k) All procedures shall follow these outlined above for AGM's.

9. TEAM SELECTION

(a) Sole responsibility for the selection of a team lies with the team captain. A team selection meeting is held for captains to communicate and seek advice.

(b) The objection of selection for the W&W Premier, Smethwick 'A', Oldbury 'A' and Summit league teams is to create the best possible teams by selecting the best possible players available and ultimately to win matches.

(c) For midweek selection the best available players will be selected for the Oldbury 'A' and / or Summit team then the Dudley and / or Oldbury 'B' team.

(d) Full members who have paid the yearly subscription fee and have full availability to the club shall be entitled to a minimum of one game a week

(e) Selection can be based on an individual's availability but where possible all players should play when and where they are selected.

(f) Selection Principle: The club has an ever growing number of inexperienced players and as such the W&W Alliance, Smethwick 'B', Dudley and Oldbury 'B' teams should help develop these players.

(g) Selection Principle: Player progression / pathway is from the lower leagues to the top to help develop inexperienced players into future first team players.

(h) Procedure if a player is dissatisfied with team selection:

  • Discuss with the captain of the team
  • Bring the matter to the attention of the Chairman who will meet them, along with the appropriate captain(s) prior to the weekly team selection meeting

10. BOWLING GREEN

(a) Use of the green by any other club, team or individual shall be by the authority of, and controlled by the Committee.

(b) Visitors on to the green shall at all times be at the discretion of the Committee. Members shall be limited to one visitor each if the green is heavily occupied.

(c) All players / visitors to wear flat soled footwear.

11. AMENDMENTS TO THE CONSTITUTION

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12. DISCIPLINE AND APPEALS

(a) All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

(b) The committee will meet to hear complaints within 14 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.

(c) The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

(d) There will be the right of appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within 7 days of the Secretary receiving the appeal.

(e) All concerns, allegations or reports of poor practive / abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club's child protection policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

13. DISSOLUTION

(a) A resolution to dissolve the club can only be passed at an AGM or EGM by the consent of three quarters of the members by their signatures.

(b) In the event of dissolution, all debts should be cleared with any club funds. Any assets of the club that remain following this shall be given or transferred to some other club or organisation to be selected by the members at the time of or prior to the dissolution of the club.

14. DECLARATION

Broomfield Bowling Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

 

SIGNED - JONATHAN BLAKEMAN (SECRETARY) SUNDAY 24TH JANUARY 2016

SIGNED - CHRISTOPHER PRICE (CHAIRMAN) SUNDAY 24TH JANUARY 2016

UPDATED MONDAY 23RD JANUARY 2017